A virtual data room (VDR) is an online repository that stores and sharing business documentation. Secure cloud-based storage solutions enable companies to share documents with both internal and external parties and fulfill compliance and regulatory obligations. They are commonly employed for M&A due diligence, capital raising, strategic reviews and tenders.
Companies in the life science and technology sectors are among the largest users of VDRs however all businesses have document management needs. Administrators can configure granular permissions to control file access in most data rooms. Users can also customize the appearance and function of their website by using branding options, document labels and watermarking. They support a broad range of file formats, and they provide full-text searching and indexing options that help you find the most important information faster.
If a company decides to use the VDR provider the company will need to transfer existing documents to the service. This is typically done through an easy drag-and-drop procedure that doesn’t require any complex IT knowledge. Users can also upload large volumes of data with a single click. Once the documents are imported and rearranged, users can easily change the order of the folders and files by using the reordering feature. Additionally, most data rooms have the capability to monitor which documents are viewed and by whom.
VDRs provide a cost-effective alternative to traditional meeting methods and physical document storage. They can lower the cost of renting along with courier fees as well as travel expenses. They can also cut down time in planning meetings and conducting due diligence because they allow instant access to documents.
Betty Wainstock
Sócia-diretora da Ideia Consumer Insights. Pós-doutorado em Comunicação e Cultura pela UFRJ, PHD em Psicologia pela PUC. Temas: Tecnologias, Comunicação e Subjetividade. Graduada em Psicologia pela UFRJ. Especializada em Planejamento de Estudos de Mercado e Geração de Insights de Comunicação.